A signature is better than a promise : MaxCredible & Aangetekend Mailen

1. What is registered mail?
2. What are the benefits of registered mail?
3. How does Aangetekend Mailen work in credit management?
4. How does Aangetekend Mailen work in the MaxCredible platform?
5. What must a registered mail legally comply with?
6. Rates and investment
7. The benefits of MaxCredible and Aangetekend Mailen

What is registered mail?

A registered e-mail is an electronic version of a registered letter. It is a way to send e-mails securely, provably and legally valid. You receive a confirmation of the date and time your message was delivered, as well as a notification once the recipient has accepted the message. Moreover, the attachment is protected against changes. Therefore, always send important information as an attachment. Registered mail is recognized by the court as legal proof.

How does Aangetekend Mailen work in credit management?

With the integration with Aangetekend Mailen, you can easily send payment reminders and reminders by registered mail within the MaxCredible platform. Sending is not only fast and sustainable, but also secure. It also increases willingness to pay by an average of 20%.

Because each message is sent with legally valid proof of both transmission and receipt, you have a conclusive file for legal security. This saves time and prevents potential litigation.

With Aangetekend Mailen, you easily send legally valid emails directly from your familiar MaxCredible platform. No additional software is needed with a portal, making communication more direct and efficient. Aangetekend Mailen seamlessly integrates into your current workflow in MaxCredible platform saving time and costs. This significantly reduces the risk of delays or loss of important documents. Instead of physical registered mail, it is now possible to communicate directly digitally with all parties involved, without the intervention of an external portal or platform.

Some benefits that many legal departments take advantage of:

• Legal validity and burden of proof: Registered Mailing complies with eIDAS standards and provides legally binding proof of transmission and receipt, which is crucial in disputes or official proceedings.
• Efficiency and cost savings:No more hassle with external solutions or mail pieces, making it 80% cheaper than registered mail shipments.
• Easy integration:Registered Mailing can be used directly from the existing MaxCredible platform.
• Increased Attention Value: The registered mail creates an attention value that increases payment conversion by 20%.

How does Registered Mailing work in the MaxCredible platform

Sending a registered mail is very simple. You write your email as you normally would, but instead of email, letter or text message, you choose ”Registered mail.” Select the invoices it relates to and then click ”save”.

The recipient is notified that there is a registered email for them. The recipient must first accept the email and optionally authenticate themselves to release the email. Of all the steps, the legally important data are recorded on a status bill that is also available on the debtors card in the MaxCredible platform. The steps are listed below:

1. Important e-mail is sent by registered mail
2. Email waits on server for acceptance by recipient
3. Recipient receives notification email
4. Recipient accepts the registered e-mail
5. Registered e-mail is released to the recipient

Besides sending registered emails manually, it is also possible to include the registered email in the payment journey by default. This way, you can send out registered emails fully automatically via the MaxCredible application. How do you do that?

It is very simple, just follow the steps below:

Step 1: Go to the payment journey in the MaxCredible application

Step 2: Select the payment journey where you want to add the registered email

Step 3: Drag the email icon to the day you want to send the registered email. (Note that the number of days is from the due date of the invoice).

Step 4: Select the appropriate email template and indicate that it should be sent by registered mail.

What must a registered mail legally comply with?

Regarding legal value: As a QTSP provider, the service Aangetekend Mailen offers a qERDS solution that falls under the Trust Service Providers in the Netherlands and must comply with the eIDAs requirements.

Under the eIDAS regulation, Aangetekend Mailen is a digital equivalent of registered mail. To meet the requirements of eIDAS, the mail must meet the following aspects:

• Proof of shipment and delivery
• Identification of sender and recipient
• Demonstration of the shipping route in a status bill. (such as a track and trace)
• Ensuring authenticity
• Be durable-bearer of the message.

Rates and investment

The website of Aangetekend Mailen lists the rates. On average, it comes to 1 euro per registered mail.

The implementation time is between 5 to 8 business days, in this we set up a specific environment for you and we will coordinate and set up the server settings with you in the environment.

We coordinate the technical aspects with you by checking and fine-tuning security protocols such as SPF and DEKIM. In addition to the implementation and adoption, these costs include all management during the term of the contract, including 24/7 monitoring of the environment for maintenance and security.

Attached you will find as additional information in a one-pager of Registered Mailing.

The benefits of MaxCredible and Registered Mailing

• Legally binding proof: Complies with eIDAS standards and provides legally binding proof of transmission and receipt.
• Efficient and cost-saving: Up to 80% cheaper than physical registered mail.
• Fast and secure transmission: Secure transmission of emails and attachments with full traceability.
• Directly usable in MaxCredible: No additional software or portal required, seamless integration into existing workflows.
• Automation possible: Fully integrate into the payment journey for automatic shipping.
• Higher willingness to pay: Registered mail increases the probability of payment by an average of 20%.
• Save time and reduce risk: Reduces risk of delay or loss of important documents.

Interested? Then contact us today.